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Pagan Student Association Constitution 2002-2003

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Constitution of The Pagan Student Association at the Ohio State University

Article I.           Name, Purpose, and Non-Discrimination Policy

Section 1.  The Name of the group shall be “The Pagan Student Association at the Ohio State University.”

Section 2. The Purpose of the group shall be to provide pagan students and students interested in alternative religions a forum for discussing and learning as well as a social atmosphere.

Section 3. The group and its members shall not discriminate against any individual(s) for reasons of race, color, creed, religion, sexual orientation, national origin, sex, age, military status, or handicap.

Article II.        Membership:  Qualifications and categories of membership

Section 1.   There shall be two types of membership.  These shall consist of Student Members and Associate Members.

Section 2. Student Members shall consist of currently enrolled students (as defined by The Ohio State University) who attend at least one meeting per quarter.  These individuals are allowed to vote.

Section 3. Associate membership shall consist of individuals who attend at least one meeting per quarter and are not currently enrolled students (as defined by The Ohio State University).  Voting privileges may be extended to them as per Article III, Section 3.

Section 4.  Members’ full names, address, phone #, or other identifying information may not be released to any other organization or person without their consent, request by the university or subpoena by authorized local, state, or federal court in the course of a criminal investigation or trial not withstanding.

a)      Members of the group may belong to any other civic, fraternal or religious organization or club they may wish to join.

b)      Membership in PSA is entirely voluntary.  Any member may resign membership at any time.

Section 5. Revocation of membership or expulsion from group: Membership may be revoked or a person may be expelled from the group if the executive committee feels the person or party does any of the following:

a)      Harassment/discrimination.

b)      Violating OSU Student Code of Conduct

c)      Abuse of the meeting facilities

d)      Misrepresenting or maligning PSA

e)      Violation of local, state, or federal statutes

The decision to expel a member or revoke membership may be vetoed by a two thirds majority vote by the membership at the next official meeting.

Article III.      Organizational Leadership:  Titles, terms of office, type of selection, and duties of the leaders.

Section 1.  There shall be four officer positions.  These shall consist of two Co-Chairs, one Historian, and one Treasurer.  Officers must be Student Members for their entire term of office.

a)      Co-Chairs:

                                                         i.       The Co-Chairs shall be responsible for planning meetings, workshops and events, and in the co-ordination of any relationships with outside groups.

                                                       ii.       The Co-chairs shall represent the group in all public matters unless they specify otherwise themselves.  In the event Co-Chairs do not wish to fulfill this roll or are unable to, a majority vote may be taken to determine a temporary representative.

                                                      iii.       Neither Co-Chair may hold the position of Treasurer as per University guidelines.

                                                     iv.       The Co-Chairs may also sponsor the formation of standing committees and Special Interest Groups described in Article IV.  Sponsorship is defined as stating approval of the Special Interest Group or Standing Committee in an official meeting.  Sponsorship may be withdrawn by stating reasons for withdrawal at an official meeting.  A vote of 2/3 of the members may veto the decision to withdraw sponsorship.

b)      The Historian

                                                         i.       The Historian shall be responsible for keeping track of meetings and any literature that is handed out by or to the group.  The Historian shall be responsible for maintaining a scrapbook of all literature pertaining to the group.

                                                       ii.       The Historian is responsible for keeping accurate historical notes as well as having a thorough knowledge of this document and historical precedents set in order to best advise the group when questions of procedure or precedent arise.

                                                      iii.       The Historian is also responsible for voting procedures as per Article III, Section 4.

                                                     iv.       The Historian may hold the position of Co-Chair or Treasurer.

c)      The Treasurer

                                                         i.       The Treasurer shall be responsible for collecting and distributing all funds donated or collected by the group.  As of the writing of this Constitution, the PSA does not have a general fund or any specialized funds and has no intent to create either.  Prior to creation of a general fund, an article is to be added to this document as outlined in Article VII. 

                                                       ii.       Fundraising and expenditures must follow University guidelines.

Section 2.  All terms of office shall be from the end of the final official meeting of  Spring quarter where elections take place until the official meeting at which new officers are elected.

Section 3. All offices shall be elected at the final meeting of Spring Quarter by a majority vote.  Associate Members may vote if a two thirds majority vote of the Student Members deems it appropriate. 

Section 4.  Election procedures

a)      Nominations for officer positions are to be made the week before elections.  Nominations must be made at the meeting unless extenuating circumstances (as defined by one or both Co-Chairs) prevent a person from being present at that meeting.  The Historian will call for nominations at the meeting.  Nominations must be made, seconded, and then accepted by the nominee.  Persons may nominate or second themselves, but not both.  A list of candidates will be created by the Historian and distributed to the members that night.

b)      Excessive campaigning (as defined by the majority of the group) shall result in removal from the list of candidates.

c)      Voting for offices shall be done by secret ballot.  Members will vote for two Co-Chairs, one Treasurer, and one Historian on their ballot.  Write-in candidates are allowed.

d)      The Historian will tabulate all results unless he is running in an opposed election, in which case a member agreed upon by the majority who is not running in an opposed election will tabulate all results.

e)      The outcome of elections will be announced the night of those elections.  The member who counted the votes will not reveal the exact tallies to the other members.  If questions pertaining to the veracity of the count exist (as agreed by the majority of the group), a public recount will take place.

Section 5.  At the discretion of the group, new officer positions may be created.  A proposal for the position may be given at any official meeting, with voting on the position to occur at the next official meeting.  New officer positions shall be created by a majority vote.  Nominations to fill said position shall be taken immediately upon creation of said position.  The new officer shall be elected the following official meeting, and the term of office shall run until deemed necessary or until the voting day assigned above in Section 3 of this Article.  Upon creation of new permanent officer positions, a new section shall be assigned to this Article in Section 1, describing the responsibilities of the new position unless it is a temporary position that does not last until the next officer vote, as defined in Section 3 of this Article.

Section 6.  In the event of elected officers being unable or unwilling to finish their term of office, a special election will be held.  Nomination for the office will occur immediately following the announcement of the position being vacated at an official meeting.  Elections will occur at the following official meeting as per this Article.

Section 7:  Removal from Office: A call for impeachment may be made for any of the following:

·          Failure to appear at 5 meetings per quarter.

·          Misrepresenting or maligning PSA.

·          Sexual harassment.

·          Violating OSU code of conduct.

·          Failure to abide by this constitution.

Any Student Member may call for impeachment of any officer.  Impeachment and reasons must be stated at an official meeting.  Before the next meeting, the Executive Committee will meet with all relevant parties to discuss the charges and present any evidence that the accuser did not want to make public.  At the next official meeting a vote will be held after restatement of accusations and defense to the entire group.  A vote of two thirds is required for a removal from office.  Vacation of office shall occur immediately upon the votes being tallied if they are in favor of removal from office.  In extreme cases, membership may be revoked by the members (as in cases of harassment) as per Article II, Section 5.

Article IV.    Standing Committees and Special Interest Groups

Section 1. The Executive Committee shall consist of all elected officers and the advisor.  The executive committee shall have the power to expel members, as per Article II, Section 5.

Section 2. At the discretion of the group, the ability to create committees shall be by a majority vote at any official meeting.  The new committee shall be elected immediately, and the term of office shall run until deemed necessary or until the voting day assigned above in Article III Section 3, which ever comes first.  In the event of the creation of a new permanent committee, a new section shall be added to this article describing the composition and responsibilities of said committee.  All committees shall be sponsored by at least one Co-Chair, as per Article 3, Section 1.a.iv.

Section 3. Special Interest Groups (SIGs) may be formed by any Student Member to deal topics of special interest to members of the group.  Issues SIGs might be formed around include ritual study groups, tarot study groups, Asatru study groups, yoga groups, etc.  SIGs must be sponsored by a Co-Chair as per Article 3, Section 1.a.iv.

Section 4. Standing committees may make reports during the business portion of an official meeting.  Special Interest Groups may not use official meeting time to conduct their business, but may make announcements about time, place, and topics.

Article V.       Advisor(s) or Advisory board: Qualification Criteria

Section 1. The advisor of the group shall be Hugh Urban.

Section 2.  In the event that a new advisor is required, a new advisor will be selected and approved by a majority vote of members.  The advisor must be a full time Faculty member as per university regulations and must accept the position.

Article VI.  Meetings of the Organization: Required meetings and their frequency.

Section 1. There shall be official meetings once each week of Autumn, Winter, and Spring Quarters, beginning with the first week of each OSU Academic Quarter and ceasing the week prior to finals week.  The weekly official meetings shall be on a day determined by the members.  Committee meetings are considered official meetings as long as they focus on PSA business.  Unofficial meetings may occur at anytime members of PSA decide to come together for SIG meetings, movie nights, or other social gatherings.  Over the summer, unofficial meetings generally occur once every two weeks, if the membership desires.

Section 2.  The official meeting will fall into three portions.  The first portion of the meeting will be the Business Portion, in which the Co-Chairs have the floor and announcements are made that are of general interest to the group as a whole.  The second portion of the meeting will be the Presentation Portion, in which a presenter, workshop, or event will take place.  The final portion of the meeting will be the Social Portion.

Article VII.  Method of Amending Constitution: Proposals, notice, and voting requirements.

Section 1. Proposals:  During the business portion of any official meeting, any Student Member or officer may propose amendments to the constitution.

Section 2. Immediately following the proposal, the members shall debate it.

Section 3. The night of the meeting at which an amendment is proposed, the Historian will provide the proposal to all members of the group, notifying all members of a vote to take place the following official meeting.  Failure to do so prior to 2:00 AM the next morning shall result in the vote being postponed to the next official meeting.

Section 4.  Voters on amendments shall consist of the members of the group present at the meeting.  Following a passing vote, the amendment shall be incorporated immediately. Voting procedures shall follow Article III, Sections 3-5.

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